Careers

JOB SUMMARY

Professional level position under the administrative direction and general guidance of the Director of Finance and Finance Department. This position requires a high degree of accuracy, diplomacy and confidentiality. Member of the Finance & Accounting Team.  The Finance Specialist position is responsible for completing a wide-range of Accounting and Finance functions under moderate supervision.

ESSENTIAL FUNCTIONS

1. Leads the tasks included for Accounts Payable and serves as back-up resource to Accounts Receivable functions
   1. AP Data Entry & Check Writing
   2. Assists in check approvals and signatures
   3. Mails AP checks
   4. Monthly vendor reconciliations
   5. Copies, tracks, and mails/emails Accounts Receivable invoices
   6. Makes bank deposits
   7. Records cash transfers, bank fees and interest
2. Leads tasks related to Payroll and Time & Attendance
   1. Flex time/ Time Tracking
   2. Labor distribution, leave administration, fringe/indirect allocations
   3. Download payroll reports and process benefit transfers
3. Provides administrative support to the Finance team and maintains necessary processes for invoicing:
   1. Maintains electronic purchase order file, ensuring accurate completion
   2. Provides appropriate payment options to staff for approved purchases
   3. Processes and submits all employee reimbursements via ACH for approved purchases
   4. Maintains electronic miscellaneous invoices file
   5. Drafts contracts and invoices for county funding and Raven 911
4. Performs accurate and timely finance reports, which include necessary daily, monthly, quarterly, and annual reports
   1. Updates cash sheet daily
   2. Sets-up cash flow sheet quarterly
   3. Reconcile, analyze and post entries for postage, mileage, copiers and meeting expenses
   4. Reviewing and recording of contributed services
5. Serves as administrative support to Finance Department to include performing a variety of general administrative functions
   1. Serves as back-up/secondary support to opening, stamping, delivering, and logging agency mail; including invoices & received checks
   2. Leads the electronic and paper filing work for Finance & Human Resource documents to include: AP, AR, Cash Receipts, Contracts, employee files, etc.
   3. Serves as back-up resource to contact vendors related to office equipment problems and/or maintenance needs
   4. Prints and saves D&E’s to Manager G Drive
   5. Setup and maintenance of general ledger accounts
   6. Manage petty cash
   7. Support and preparation work for budget, UPWP, audits, system implementation, labor graphs, and various report creation.
   8. Organizes, stores, and maintains history for Finance related board resolutions

JOB QUALIFICATIONS (Knowledge, Skills and Abilities)

• Associate degree or higher with emphasis in Accounting
• Minimum of two years’ experience in administrative accounting or clerical – preferably in government
• Excellent interpersonal skills
• Excellent communication skills (oral and written) to effectively communicate with all levels of employees
• Must possess strong administrative and organizational skills
• Ability to work independently, pay attention to detail and dependable.  Proficiency in Excel and Word
• Knowledge of accounting principles

If interested send resume to JOndrovic@oki.org.