Job Opportunities

Finance Specialist

Reports to: Director of Finance
Department: Finance
Classification: Exempt
Date: 2/2021

JOB SUMMARY
Professional level position under the administrative direction and general guidance of the Director of Finance and Finance Department. This position requires a high degree of accuracy, diplomacy and confidentiality. Member of the Finance & Accounting Team. The Finance Specialist position is responsible for completing a wide-range of Accounting and Finance functions under moderate supervision.

ESSENTIAL FUNCTIONS

  1. Leads the tasks included for Accounts Payable and serves as back-up resource to Accounts Receivable functions.
    • AP Data Entry & Check Writing
    • Assists in check approvals and signatures
    • Mails AP checks
    • Copies, tracks, and mails/emails Accounts Receivable invoices
    • Makes bank deposits
  2. Provides administrative support to the Finance team and maintains necessary processes for invoicing:
    • Maintains electronic purchase order file, ensuring accurate completion
    • Provides appropriate payment options to staff for approved purchases
    • Processes and submits all employee reimbursements via ACH for approved purchases
    • Maintains electronic miscellaneous invoices file
  3. Serves as primary contact and leads efforts for accurate and timely submissions into online Attendance time tracking system.
    • Applies OKI’s Flex Time Policy guidelines to staff attendance system entries and time off requests
    • Ensures online Attendance system time allocations appropriately match submitted expense reports
    • Provides education and answers questions for staff members in regards to the online Attendance system
  4. Follows the process and performs necessary tasks for expense report estimates for staff travel, including travel expense estimate preparations.
  5. Performs accurate and timely finance reports, which include necessary daily, monthly, quarterly, and annual reports.
    • Updates cash sheet daily
    • Sets-up cash flow sheet quarterly
    • Reports Dept Labor employee census by entering monthly employee count to CES website
  6. Responsible for coordination of county funding contracts and county funding invoicing.
    • Serves as administrative support to Finance Department to include performing a variety of general administrative functions.
    • Serves as back-up/secondary support to opening, stamping, delivering, and logging agency mail; including invoices & received checks
    • Leads the electronic and paper filing work for Finance & Human Resource documents to include: AP, AR, Cash Receipts, Contracts, employee files, etc.
    • Serves as back-up resource to contact vendors related to office equipment problems and/or maintenance needs
    • Prints and saves D&E’s to Manager G Drive
    • Reconciles agency wide cost of Color and B&W copies
    • Re-classes agency vehicle mileage

ADDITIONAL RESPONSIBILITIES

  • Performs all other responsibilities and duties as requested and required by council needs

JOB QUALIFICATIONS (Knowledge, Skills and Abilities)

  • Bachelor’s degree in Finance, Business Administration, or closely related field.
  • Minimum of three (3) years of progressive finance and accounting experience in government or relevant private sector
  • Excellent interpersonal skills
  • Excellent communication skills (oral and written) to effectively communicate with all levels of employees
  • Must possess strong administrative and organizational skills
  • Excellent computer skills including intermediate to advanced skill in Microsoft Excel.
  • Prior knowledge working with accounting and financial software

ESSENTIAL PHYSICAL SKILLS
Ability to handle, sort and read large quantities of documents daily required. Ability to hear and to speak, including making presentations. May have to lift up to 30 pounds. Ability to operate a motor vehicle, have a valid driver’s license (or ability to obtain one within one month of employment) and good driving record

ENVIRONMENTAL CONDITION REQUIREMENTS
Work inside the office in a sedentary posture. Minimal travel required. Frequent attendance at internal meetings required. Occasional attendance at meetings with outside agencies, boards, and communities required. Travel outside the OKI region maybe required for professional development.

Interested and qualified candidates should email their resume to jondrovic@oki.org. This is a full time, exempt position. Salary is set at $55,000.

EOE-M/F

Traffic Data Internship

Job Summary:

A temporary, part-time internship assisting with data collection, data processing, and data analysis. Hours are flexible. Intern will assist OKI staff in data collection (which can include roadway traffic data collection and other online data collections), data processing (which can include processing traffic data, survey data, and other socioeconomic data), and data analysis (which will include statistical analysis and analysis of traffic data to assist in quality control and development of traffic factors).

Essential Functions:

  1. Must be proficient with Microsoft Excel, experience with databases, R and/or Python are a plus
  2. Must have an understanding of basic statistical concepts
  3. Must be able to handle moderately heavy objects (15-20 lbs.) and use basic tools
  4. Must be able to see and hear traffic and be comfortable working in/around the roadway
  5. Must have a valid driver’s license

Job Qualifications:

Civil Engineering, Urban Planning, Economics or other related majors.
Previous related internship or work experience is helpful but not required.
Must be able to perform all essential functions of the position.

Length: Starting in March 2021, estimated for at least 6 months.
Hours: Flexible hours (15 – 20 hours per week)
Pay: $14 per hour

To Apply: E-mail resume to jondrovic@oki.org by Friday, March 5, 2021

EOE-M/F

Water Quality Internship

Job Summary:

Position requires a significant background in environmental science, and a background and/or interest in planning and GIS. Individual will work on regional planning for water quality issues under the guidance of an OKI Senior Planner.

Examples of Duties:

  • Research, collect, organize and evaluate information of importance to OKI planning efforts
  • Assist with field work
  • Assist in writing reports
  • Assist staff in preparing materials for OKI committees
  • Create and update databases and GIS products for water quality
  • Write technical and non-technical reports, summaries and presentations
  • Participate in meetings by setting up and tearing down displays and equipment, and by assisting in presentations
  • Perform other duties and responsibilities as assigned

Job Qualifications:

  • Student in Environmental Science, Urban and Regional Planning, or related degree program
  • Creativity, self-motivation, and ability to organize tasks and materials
  • Experience with ESRI GIS
  • Strong interpersonal skills
  • Effective oral and written communication skills

License, certification or registration:
Valid drivers license, or ability to obtain one within one month of start of internship. Good driving record.

Part-time and Flexible Hours. Pay rate is set to: $13.50/hour. Internship available beginning March 8, 2021. If you are interested in this internship, please e-mail your resume to Jessica Ondrovic by March 3, 2021.

EOE-M/F

Data Scientist

OKI, Regional Council of Governments is seeking to hire an experienced Data Scientist with 3-5 years of relevant work experience. This role will collaborate with various functional teams within the organization to determine questions that are important to our organization. They will use statistical analysis and data mining techniques to inform the answers. The Data Scientist will communicate conclusions both visually and in writing, along with recommendations and next steps. This individual will also make recommendations that enable the agency and the region to innovate, while making smarter and better decisions.

ESSENTIAL FUNCTIONS INCLUDE:

  1. Mine large amounts of data and perform data analysis to extract useful insights for a wide range of topics including transportation system performance measures, safety analysis, roadway congestion, freight movements and related transportation system metrics
  2. Work with Big Data and transform complex datasets into more usable formats
  3. Develop and analyze data resources and their application to local planning efforts and regional policy advocacy
  4. Creation of analytics and measurement dashboards
  5. Ongoing tracking, monitoring, and periodic follow-up studies
  6. Use software and other tools to develop analyses that identify patterns, influences, correlations, relationships, predictive factors, risk factors, and that provide better situational awareness
  7. Development of data flows and acquisition strategies to facilitate the capture and sharing of data and analytics within the organization
  8. Creation of models, simulations, and optimization routines
  9. Support the design and implement of reporting dashboards that track key metrics and provide actionable insights
  10. Collect, standardize, document, and analyze data from traditional providers and unconventional sources, and will assist with the management of our data storage infrastructure

JOB QUALIFICATIONS:

  1. Bachelor’s degree in a highly quantitative subject or related field ( for example, Statistics, Mathematics, Economics, or related field) and 3-5 years of relevant work experience
  2. Strong experience working with Python, R or similar programming language
  3. Experience working with data manipulation, analytic insight tools and data visualizations
  4. Experience constructing and performing complex database search queries
  5. Experience/ knowledge of computer science concepts, data architecture, and experience/knowledge of statistics
  6. Experience with visualizing data using Tableau, ggplot, Matplotlib or similar data visualization package
  7. Excellent written and oral communications skills including the ability to communicate technical findings to non-technical audiences
  8. Experience working with Google BigQuery is desired but not required
  9. Independent and highly self-motivated
  10. Strong PC skills including Microsoft Office (Word, Excel, Access, PowerPoint)

Interested and qualified candidates should email their resume to jondrovic@oki.org. A cover letter and supporting career information is optional but helpful. This is a full time, exempt position. Starting rate will be based on prior work experience and education.

EOE-M/F