Director of Finance
Reports to: Executive Director
Starting Salary Range: $110,000 – $120,000
Director level position under the administrative direction and general guidance of the Executive Director and the Board. The Council’s chief financial officer is responsible for planning, oversight and coordination of the financial and accounting operations of the Council. This position requires a high degree of accuracy, diplomacy and confidentiality. The incumbent is part of Senior Professional Staff (SPS), which advises the Executive Director on all critical agency-wide matters and leads all efforts included in the finance monthly and annual cycles.
1. Manages all facets of finance and accounting including budgeting, reporting, forecasting, analysis, planning and payroll
- Assists and advises Executive Director in the coordination of financial, administrative and legal matters
- Responsible for strategic planning and assists the Executive Director and SPS with deployment of OKI mission and goals
- Makes presentations to the Board and works with various Board committees, as needed
- Represents OKI at the OARC Finance Directors meetings
- Ensures compliance with government contracts and requirements (i.e. multi-state funding, vendors, consultants)
- Ensures financial and legal reporting requirements are met on a monthly, quarterly, and annual basis
- Communicates the importance and confirms adherence to the following of finance guidelines for purchasing
- Coordinates with the SPS to create the Unified Planning Work Program budget of the Council on an annual basis
- Coordinates with the SPS to create the Overall Agency Operating Budget of the Council on an annual basis
- Coordinates with the Executive Director and the HR Manager to administer the merit pay budget and calculate annual merit increases based on the results of the annual evaluation process
- Advises Executive Director and SPS on trends and history of spend (i.e. – vendors, employees, etc.)
- Ensures financial reports and information are prepared and distributed to the Executive Director, Board, and senior professional staff in a timely fashion
- Oversees completion and maintenance of all financial reports
- Counsels with SPS on where spend is occurring and how it is impacts budgets and adherence to compliance requirements
- Management, supervision, and leadership of accounting/finance staff
- Responsible for annual employee evaluations for finance staff
- Responsible for coordination and oversight of finance staff training and professional development
- Oversees management of the time tracking system and related flextime program.
- Reviews hours and code-ins before they are sent to the Payroll service for processing
- Oversees administration of leave benefits. Determines future financial liability as it relates to sick and vacation payouts.
- Oversees administration and transmission of benefit contributions including but not limited to 401a, 403b, 457, HSA and HRA plans
6. Finance Office liaison with HR
- Collaborates with HR in on the compensation plan, the employee classification system, and financial policies and procedures in the employee handbook
- Collaborate with HR Manager on promotions, reclassifications, and development plans as they relate to budgeting
7. Responsible for coordination with OKI independent auditors and oversight of the annual audit
- Coordinate independent and program audits and responds to independent auditors inquires
- Coordinate with external CPA’s for compilation of annual financial statements
- Communicates with all auditors to ensure accuracy of information
8. Serves on committees to advise on all financial matters, including but not limited to, the compensation committee, retirement committee and employee insurance committee.
- Performs all other responsibilities and duties as requested and required by council needs
JOB QUALIFICATIONS (Knowledge, Skills and Abilities)
- Master’s degree in Finance, Business Administration (MBA) or closely related field. Bachelor’s Degree and CPA certification may be substituted for Master’s degree.
- Ten (10) years of progressive management experience in government or relevant private sector; CGFO (Certified
- Government Finance Officer) may be substituted for two (2) years of experience.
- Excellent interpersonal skills
- Excellent communication skills (oral and written) to effectively communicate to Executive Director, Board members and all levels of employees
- Thorough understanding of general business practices, urban planning and operations of non-profit Council of Governments
- Must possess strong administrative and organizational skills
- Strategic approach to decision-making
- Strong leadership and management skills
- Excellent computer skills including intermediate to advanced skill in Microsoft Excel.
- Prior knowledge working with accounting and financial software
LICENSURE AND CERTIFICATION – CPA preferred; CGFO helpful, but not required
ESSENTIAL PHYSICAL SKILLS
Ability to handle, sort and read large quantities of documents daily required. Ability to hear and to speak, including making presentations. May have to lift up to 30 pounds. Ability to operate a motor vehicle, have a valid driving license (or ability to obtain one within one month of employment) and good driving record
ENVIRONMENTAL CONDITION REQUIREMENTS
Work inside the office in a sedentary posture. Minimal travel required. Frequent attendance at internal meetings required. Occasional attendance at meetings with outside agencies, boards, and communities required. Travel outside the OKI region maybe required for professional development.
Qualified applicants can submit their resume, cover letter, and salary requirements to: firstname.lastname@example.org
Traffic Data Internship Available
A temporary, part-time internship assisting with data collection, data processing, and data analysis. Hours are flexible. Intern will assist OKI staff in data collection (which can include roadway traffic data collection and other online data collections), data processing (which can include processing traffic data, survey data, and other socioeconomic data), and data analysis (which will include statistical analysis and analysis of traffic data to assist in quality control and development of traffic factors).
1) Must be proficient with Microsoft Excel, experience with databases, R and/or Python are a plus
2) Must have an understanding of basic statistical concepts
3) Must be able to handle moderately heavy objects (15-20 lbs.) and use basic tools
4) Must be able to see and hear traffic and be comfortable working in/around the roadway
5) Must have a valid driver’s license
- Civil Engineering, Urban Planning, Economics or other related majors.
- Previous related internship or work experience is helpful but not required.
- Must be able to perform all essential functions of the position.
Length: February 2020 – October 2020
Hours: Flexible hours (15 – 20 hours per week)
Pay: $13 per hour
To Apply: E-mail resume to email@example.com by January 17, 2020.