Job Opportunities

Finance Specialist

Reports to: Director of Finance
Department: Finance
Classification: Exempt
Date: 2/2021

JOB SUMMARY
Professional level position under the administrative direction and general guidance of the Director of Finance and Finance Department. This position requires a high degree of accuracy, diplomacy and confidentiality. Member of the Finance & Accounting Team. The Finance Specialist position is responsible for completing a wide-range of Accounting and Finance functions under moderate supervision.

ESSENTIAL FUNCTIONS

  1. Leads the tasks included for Accounts Payable and serves as back-up resource to Accounts Receivable functions.
    • AP Data Entry & Check Writing
    • Assists in check approvals and signatures
    • Mails AP checks
    • Copies, tracks, and mails/emails Accounts Receivable invoices
    • Makes bank deposits
  2. Provides administrative support to the Finance team and maintains necessary processes for invoicing:
    • Maintains electronic purchase order file, ensuring accurate completion
    • Provides appropriate payment options to staff for approved purchases
    • Processes and submits all employee reimbursements via ACH for approved purchases
    • Maintains electronic miscellaneous invoices file
  3. Serves as primary contact and leads efforts for accurate and timely submissions into online Attendance time tracking system.
    • Applies OKI’s Flex Time Policy guidelines to staff attendance system entries and time off requests
    • Ensures online Attendance system time allocations appropriately match submitted expense reports
    • Provides education and answers questions for staff members in regards to the online Attendance system
  4. Follows the process and performs necessary tasks for expense report estimates for staff travel, including travel expense estimate preparations.
  5. Performs accurate and timely finance reports, which include necessary daily, monthly, quarterly, and annual reports.
    • Updates cash sheet daily
    • Sets-up cash flow sheet quarterly
    • Reports Dept Labor employee census by entering monthly employee count to CES website
  6. Responsible for coordination of county funding contracts and county funding invoicing.
    • Serves as administrative support to Finance Department to include performing a variety of general administrative functions.
    • Serves as back-up/secondary support to opening, stamping, delivering, and logging agency mail; including invoices & received checks
    • Leads the electronic and paper filing work for Finance & Human Resource documents to include: AP, AR, Cash Receipts, Contracts, employee files, etc.
    • Serves as back-up resource to contact vendors related to office equipment problems and/or maintenance needs
    • Prints and saves D&E’s to Manager G Drive
    • Reconciles agency wide cost of Color and B&W copies
    • Re-classes agency vehicle mileage

ADDITIONAL RESPONSIBILITIES

  • Performs all other responsibilities and duties as requested and required by council needs

JOB QUALIFICATIONS (Knowledge, Skills and Abilities)

  • Bachelor’s degree in Finance, Business Administration, or closely related field.
  • Minimum of three (3) years of progressive finance and accounting experience in government or relevant private sector
  • Excellent interpersonal skills
  • Excellent communication skills (oral and written) to effectively communicate with all levels of employees
  • Must possess strong administrative and organizational skills
  • Excellent computer skills including intermediate to advanced skill in Microsoft Excel.
  • Prior knowledge working with accounting and financial software

ESSENTIAL PHYSICAL SKILLS
Ability to handle, sort and read large quantities of documents daily required. Ability to hear and to speak, including making presentations. May have to lift up to 30 pounds. Ability to operate a motor vehicle, have a valid driver’s license (or ability to obtain one within one month of employment) and good driving record

ENVIRONMENTAL CONDITION REQUIREMENTS
Work inside the office in a sedentary posture. Minimal travel required. Frequent attendance at internal meetings required. Occasional attendance at meetings with outside agencies, boards, and communities required. Travel outside the OKI region maybe required for professional development.

Interested and qualified candidates should email their resume to jondrovic@oki.org. This is a full time, exempt position. Salary is set at $55,000.

EOE-M/F

Traffic Data Internship

Job Summary:

A temporary, part-time internship assisting with data collection, data processing, and data analysis. Hours are flexible. Intern will assist OKI staff in data collection (which can include roadway traffic data collection and other online data collections), data processing (which can include processing traffic data, survey data, and other socioeconomic data), and data analysis (which will include statistical analysis and analysis of traffic data to assist in quality control and development of traffic factors).

Essential Functions:

  1. Must be proficient with Microsoft Excel, experience with databases, R and/or Python are a plus
  2. Must have an understanding of basic statistical concepts
  3. Must be able to handle moderately heavy objects (15-20 lbs.) and use basic tools
  4. Must be able to see and hear traffic and be comfortable working in/around the roadway
  5. Must have a valid driver’s license

Job Qualifications:

Civil Engineering, Urban Planning, Economics or other related majors.
Previous related internship or work experience is helpful but not required.
Must be able to perform all essential functions of the position.

Length: Starting in March 2021, estimated for at least 6 months.
Hours: Flexible hours (15 – 20 hours per week)
Pay: $14 per hour

To Apply: E-mail resume to jondrovic@oki.org by Friday, March 26, 2021

EOE-M/F